The Position

Avalon Mechanical Consultants Ltd. currently has an opening for an Administrative Assistant / Office Administrator in our Victoria office. This position is an integral part of the Avalon team, providing general administrative support to our team of engineering professionals and administrative staff. The position will serve as the first point of contact for clients and the public, setting a positive first impression of the company. The role will require adapting to changing demands, the ability to organize, prioritize, and complete daily tasks, and problem solve with confidence as required.  They will efficiently manage their workload while providing excellent customer service and collaborate effectively with the administrative team. They will be a self-starter, delivering effective solutions to support the company and always looking for ways to improve processes. Avalon Mechanical is also a growing company, and the ideal candidate will be able to adapt to demands and support the company as it expands.

Compensation and benefits for this position are to be discussed with applicants on an individual basis.

Candidate Requirements:

• A minimum of 2 years in an administrative role, in an office environment.
• Proficient computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
• Excellent customer service and relationship building skills.
• Adaptable and flexible with the ability to prioritise work.
• Highly organized and able to manage workflow efficiently without continuous supervision.
• Excellent time management, written and verbal communication skills.
• Team player with a positive attitude.
• Willingness to learn and to grow with the company.

Ideal Candidates will possess the following:

• Knowledge of the building, construction, and engineering industry and processes.
• Completion of courses in Business Administration.
• Experience in recruitment and human resources.
• Experience in marketing/communications (e.g. website, social media).
• Demonstrate that you are impressively resourceful, flexible, and enjoy administrative challenges.

Key Job Responsibilities:

• Take on a wide range of administrative duties autonomously.
• Manage mail and courier items – collect, sort, and prepare incoming and outgoing items.
• Maintain office supplies and equipment, placing orders for supplies as needed.
• Assist in recruitment of new employees and co-op students as required.
• Act as first point of contact to visitors, answer inquiries, and deliver excellent customer service.
• Answer phone inquiries, direct calls, and provide basic company information.
• Write, review, and format documents (policies, proposals, reports, etc.).
• Scanning, filling, and maintaining of project documentation and records.
• Process credit card transactions.

Company Benefits:

When joining our team, employees can expect to be a part of an inclusive group of individuals who enjoy challenges and work collaboratively to achieve project goals.

Highlighted benefits include:

• Health Benefits
• Employer matched group RRSP
• A supportive and motivated work environment.
• Interesting, challenging, and rewarding work.
• Bright and open workspace
• A flexible schedule

To Apply:

Important! Interested applicants must apply through Indeed to be considered. Please follow the link provided: https://ca.indeed.com/jobs-in-Victoria,-BC

We thank all candidates for their interest; however, only those selected for an interview will be contacted.